Everything You Need to Know to Write and Send a Funeral Invitation
Losing a loved one is never easy. It is difficult to talk about, let alone make the necessary plans for a funeral. If you have never planned a funeral before, the entire task can feel endless.
Don’t worry; you’re not alone. We’ve created this guide to help you write and send a funeral invitation for your loved one’s funeral. With this guide, the process of drafting an invitation will feel a little easier.
The 2020 burial rate is projected at 37.5%. As often as we process death in our lives, nothing prepares us for the first time. Funerals are more difficult for some than others.
With these tips, you can create a memorial service invitation that fits the occasion. Start writing with these tips.
1. Provide Sufficient Information
Before the funeral begins, most people establish a time for the funeral viewing or visitation hours. Visitation hours occur after the funeral home has prepared the deceased body for viewing. The viewing gives friends and family members a chance to say goodbye personally.
Viewings can also take place at a family home, church, or before the funeral service.
In order to write a detailed funeral invitation, you need to plan these details first. Make sure to gather all the necessary information you’ll need to provide within the invitations. This includes:
- Who is the funeral for?
- When will the funeral take place (day and time?)
- Where will the funeral take place?
- Are example contributions expected from the guests?
- Your contact information in case someone needs clarification
- Dates and times for the funeral viewing or visitations
There are two factors you should keep in mind when writing an invitation letter. First, remember the goal of the letter. You’re inviting people to a funeral and possibly a post-funeral gathering.
With that in mind, many of the usual rules for writing formal invitations don’t apply.
Second, funerals aren’t usually invitation only events. Make it easy for other friends, distant relatives, and colleagues to see the invitation as well. For example, you can post a digital invitation on the Facebook page of the deceased.
If a co-worker died, you can post the invitation on a bulletin board or email a copy to everyone.
You can also read the invitation letter to church members.
2. Mention Any Connected Events
Once you’ve provided the essential information, consider mentioning any events that are connected to the funeral. For example, you might mention a gathering scheduled to occur after the burial.
Don’t forget to mention the time and place for any connected events.
After a funeral, most people provide meals and refreshments for their guests. If you need help, make a special note in the invitation that contributions are appreciated. During this time, you’ll get the chance to interact with visitors and thank them for attending the burial ceremony. You can also use this as a chance to exchange stories about the deceased.
3. Consider the Title
When you’re writing the funeral invitation cards, make sure to start with the title. Is this a funeral invitation or a memorial service invitation? Specify the occasion at the top of the card.
If it’s a memorial service, make sure the heading of the card matches.
4. Addressing the Invitations
Next, you’ll want to decide who to address the letter to. It’s usually best to structure the invitation so it’s all-inclusive.
Some people who can’t attend the burial might still want to pay their last respects. These guests might decide to attend viewing hours or arrive after the burial ceremony.
5. Provide the Location
Nearly two-thirds of Americans acknowledge the importance of pre-planned funeral arrangements. Even so, there’s a chance your loved one didn’t make plans regarding where they wanted to rest. If not, it helps to research San Diego funeral homes or other venues beforehand.
Make sure the location is clear and easily accessible to a large group of people. If the location isn’t spacious, you might end up with an overcrowding issue. Sometimes, you can’t tell how many people will decide to show up until the day of.
Add the physical address onto the memorial service invitation. You can also add the venue’s phone number in case anyone needs directions.
Have two or three people in charge of picking up phones and directing visitors on the day of the funeral. Otherwise, one individual might feel overwhelmed with this task. Remember, everyone is grieving.
6. Give a Brief Description of the Deceased
Don’t forget to mention the deceased by their full name. You can also include a brief description of who they were or what kind of life they lived.
Your brief description can also include relations or positive attributes.
Try to keep this section short and sweet. Remember, this is still a funeral invitation. You don’t want to make it too long or overcrowd the invitation.
7. Consider Your Wording
Don’t forget to consider the wording, which will set the tone for the service. For example, a family might want to host a celebration of life instead of a traditional funeral. In this case, they should take a more lighthearted approach. Celebration of life invitations focus on who the deceased was, rather than their absence.
Make sure the message is concise and easy to read. This invitation is likely the primary source of information for people who will attend the funeral. Double-check all the information to make sure it’s accurate.
8. Sending Your Invitations
Make sure to send the invitations out in a timely manner. This will give the out-of-town family and friends time to make travel arrangements as needed. It will also give you a chance to finalize the date, time, location, and other details.
You can also send the invitations electronically by email, text, or social media.
However, a printed invitation is still a preferred, traditional method for many people.
Wording It Right: 8 Tips for Writing and Sending a Funeral Invitation
With these eight tips, you can write and send a funeral invitation without stress. Then, you can focus on making the final arrangements before the funeral takes place.
Need to make arrangements? Discover a peaceful place where memories seldom fade. Contact us today for help making your arrangements.